MINUTES OF REGULAR MONTHLY BOARD MEETING
Plymouth Town Board
Town of Plymouth, Rock County, Wisconsin
June 13, 2017
Board Members Present: Chairperson Sean Snyder, Supervisor Bill Redmer and Supervisor Kim Dooley
Board Members Absent: None
Others Present: Clerk Susan Douglas, Treasurer Tippy Phillips, Planning and Zoning Chairperson Brad Inman and 5 members of the public. Notice of Meeting was properly posted.
Meeting called to order by Chairperson Snyder at 7:00 p.m. at the Plymouth Town Hall. The Pledge of Allegiance followed.
1. Agenda for June 13, 2017 Meeting: Dooley/Redmer moved and seconded to approve the agenda as presented. Motion carried on a 3-0 voice vote.
2. Citizen Participation, Communications, and Announcements:
Rock County Deputy Nolan attended and ask for any questions or concerns. Those in attendance had no concerns or comments.
3. Approval of Minutes of Meetings:
Dooley/Redmer moved and seconded to approve the minutes of the May 9, 2017 monthly meeting as presented. Motion carried on a 3-0 voice vote.
4. Town Treasurer’s Financial Statement:
Tippy Phillips, Treasurer, explained the treasurer’s report ending May 31, 2017 with a Total Balance of $112,611.77 for all accounts. She distributed a list of all dog licenses issued so far in 2017. Snyder/Redmer moved and seconded to approve the treasurer’s report as presented. Motion carried on a 3-0 voice vote.
5. Planning and Zoning Discussion and Possible Action
Report on May 30, 2017 Meeting: Planning & Zoning Chairperson Inman reported the Committee composed a letter to send to Travis Schuh reviewing the requirements for resolving his permit violation. Chairperson Inman stated Michael Harista attended and discussed the possibility of building storage units on his B-1 property. He was informed of the zoning limitations for his sized parcel. Colin Brynes of the Rock County Planning Department, Town Clerk Sue Douglas, Town Chairperson Snyder, Supervisor Redmer, and Supervisor Dooley attended. Colin reviewed the Memorandum of Agreement between the County and the Town.
6. Town Attorney Tim Lindau
Town Attorney Tim Lindau attended and introduced himself to the new Town Board members. He reviewed the Rock County Planning MOA and Plymouth Ordinance 2012-04, An Ordinance Providing For The Coordination Of Certain Land Use And Land Division Regulations And To Permit Delegation Of Portions Of The Town’s Powers Thereunder To The Rock County Planning, Economic And Community Development Agencies. Discussion was heard about responsibilities of the County and Town. Attorney Lindau explained the need for codification of ordinances and creation of a citation ordinance as well as enforcement of ordinances. He offered to attend a Town Board meeting every four months at no charge to the Town.
7. Unfinished Business for Discussion and Possible Action
7.1. Building Inspector Services
7.1.1. Information from Rock County Municipalities: Clerk Sue Douglas shared building inspection information she obtained from other municipal clerks in Rock County.
7.1.2. Municipal Zoning & Inspection Services (MZIS): Representatives from Municipal Zoning & Inspection Services located in Jefferson, WI attended and explained the building inspection services the company provided to municipalities in Jefferson County and Rock County. Greg Noll stated his company would be interested in providing service to the Town of Plymouth.
7.1.3. SAFEbuilt Contract: Review of proposed SAFEbuilt contract was postponed until next month’s Town Board meeting.
7.2. Town Building Inspection Fee Schedule: Clerk Sue Douglas shared building inspection fee schedules from several Rock County municipalities. Discussion about Town of Plymouth Building Inspection Fee Schedule was postponed until next month’s Town Board meeting so members could review the information.
8. New Business for Discussion and Possible Action
8.1. Renewal of Alcohol Licenses
8.1.1. Bass Creek Golf Course: Snyder/Dooley moved and seconded to approve the Retail Class “B” Fermented Malt Beverage and Intoxicating Liquor License for Bass Creek Golf Club. Motion carried on a 3-0 voice vote.
8.1.2. Ding-A-Ling Supper Club: Snyder/Redmer moved and seconded to approve the Retail Class “B” Fermented Malt Beverage and Intoxicating Liquor License for Ding-A-Ling Supper Club. Motion carried on a 3-0 voice vote.
8.1.3. Wells Davis Young Neal Post 209 of the American Legion: Snyder/Dooley moved and seconded to approve the Retail Class “B” Fermented Malt Beverage and Intoxicating Liquor License for Wells Davis Young Post of the American Legion. Motion carried on a 3-0 voice vote.
8.2. Appointment of Chairperson to Board of Appeals: Postponed until next month’s Town Board meeting.
8.3. Bill Sather Building and Zoning Permits: Chairperson Snyder explained the email received from the Rock County Planning Department regarding a structure on the Sather property on County Road H. Town Zoning and Building permits were given for a storage shed as an accessory building. The County Planning Department stated according to Plymouth Zoning Ordinance there should be a primary structure before an accessory building was built. The Department email also pointed out no building site permit was obtained from the County per the MOA. Chairperson Snyder stated he would visit with the Mr. and Mrs. Sather to explain the situation.
8.4. Culvert Reimbursement: Supervisor Dooley stated there was culvert cost sharing available for the Orfordville Hanover Rd culvert project to be completed this year. The reimbursement would be 50% of the cost and would be paid to the Town in 2018.
8.5. Large Livestock Facilities and Manure Handling: Supervisor Redmer stated he wanted the Town to be proactive regarding large livestock facilities and concern was expressed at the Annual meeting about protecting the Town of Plymouth from large livestock facilities and manure handling. Town Attorney Tim Lindau stated the Plymouth Zoning Ordinance had sections on large livestock facilities and the State controls the majority of regulations regarding large livestock facilities.
8.6. Emergency Warning Siren: Chairperson Snyder stated the need for an emergency warning siren on the tower on County Road H was brought up at the Annual meeting. Snyder/Dooley moved and seconded to appoint Larry Harding as the Town of Plymouth representative for County Emergency Management meetings. Motion carried on a 3-0 voice vote.
8.7. Town Hall Maintenance
8.7.1. Cleaning Town Hall: Chairperson Snyder reported Rock County Weekender participants cleaned the Town Hall on June 3rd. He will contact the Rock County Sheriff’s Department and get on the schedule for cleaning the Town Hall every other month.
8.7.2. Replacing Town Hall Flooring: Chairperson Snyder stated the Town Hall flooring needed to be replaced. The current tiles are breaking apart and the tiles contain asbestos. He contacted McCann Flooring which did flooring for the Orfordville Fire Department and will contact Johnson Builders and Schrock’s Service to see if they would be interested in replacing the flooring.
8.8. Mowing Maple Grove Cemetery Roadside Ditch: The ditch along State Road 213 at Maple Grove Cemetery is overgrown with weeds. Jeff Rowley who mows the cemetery does not have the equipment to mow the ditch. Supervisor Dooley will contact Jack Beggs, Rock County Highway Department, about mowing the ditch.
9. Supervisors’ Report
9.1. Ordinance Enforcement: Supervisor Redmer stated Attorney Lindau assisted him in understanding setting time deadlines for violations. Supervisor Redmer stated he dealt with shooting near his property. He stated he was interested in exploring an intergovernmental agreement with a neighboring municipality for enforcement of ordinance violations.
9.2. Road Maintenance/Road Projects: Supervisor Kim Dooley stated Jack Beggs was reassigned to the Highway 11 area and another Highway Department employee would be assigned to the Town. She stated a resident was concerned about the water in the ditch along Race Street and the railroad tracks by his house. Chairperson Snyder stated this ditch had been a problem before and a permanent solution has not been found yet.
10. Clerk’s Report
10.1. Board of Review was held on Thursday, May 18, 2017 from 4-6 p.m. No taxpayer appeared. Assessment roll for 2017 is complete. Statement of Assessment was submitted to the Wisconsin Department of Revenue.
11. Chairperson’s Report
Chairperson Snyder reported everything he had to report was already covered.
12. Approval and Payment of Bills
Dooley/Redmer moved and seconded to approve the payment of all bills presented which included Check #9957 through Check # 9968 for a total of $18,158.52. Motion carried on a
3-0 voice vote.
Dooley/Redmer moved and seconded to adjourn. Motion carried on 3-0 voice vote.
Meeting adjourned at 9:30 p.m.
Susan Douglas, Plymouth Town Clerk
Minutes approved ___________ by Town Board